Reports to: Head of Events 
Co-manages: Contracted Event Staff 
Status: Full-time (35 hrs/week), exempt 
Salary Range: $57,000–$67,000
Schedule: Sunday–Thursday (flexible hours/hybrid location); regular evening/weekend event coverage (~4–6/month)

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Position Summary

The Events Manager runs the administrative engine behind 280+ BKCM events a year — recitals, parties, panels, performances, and partnership events. This role leads event staffing, reporting, F&B logistics, and short- and season-level planning, with an in-person presence expected at events, including cultural events, fundraisers, and cultivation events. Works closely with Marketing and BKCM’s Program Directors (CMS, Suzuki, Music Therapy, Music Partners).

Key Responsibilities

Event Administration & Reporting

• Produce run-of-show sheets and weekly reporting (P&Ls, attendance) for all events
• Process performer and event staff payments (payroll and check request); track petty cash and box office
• Manage space holds, contracts, and rentals in Salesforce
• Secure event permits (street, sound, HRA, SLA alcohol)
• Support Development with grant reporting tied to events

Catering, Bar & Vendor Management

• Arrange catering and bar service at every scale, including hiring bar staff
• Manage vendor relationships and pursue in-kind/sponsorship partnerships
• Source outside venues and hospitality for internal gatherings (retreat, holiday party)

Annual & Community Events

• Help curate signature annual events (Lunar New Year, Holiday Extravaganza, Holi, Classical Kids Fair, Pride, World Refugee Day, etc.), including kid-friendly programming, faculty and student performances and professional acts.
• Coordinate logistics/transport for Chorale & Orchestra offsite events and fundraiser support
• Manage signage and marketing-material logistics for partnership events

Outreach & Partnerships

• Field outside requests to hire BKCM faculty for events; track potential performers/programming
• Contract and invoice faculty for partnership events
• Plan and execute recurring partnership and community events

Staffing & On-Site Coordination

• Coordinate with Department Heads on event staffing needs; manage Event Staff scheduling
• Serve as on-call point of contact for Event Staff across recitals, rentals, and rehearsals
• Process Event Staff payments
• Coordinate with front-of-house, marketing, and program staff for smooth event execution
• Support hospitality/green room setup and set up/break down audience-facing spaces
• Represent BKCM warmly to students, faculty, families, and partners

Qualifications

• 3+ years in event administration, operations, or production coordination
• Experience managing part-time/contracted staff and schedules
• Comfortable with budgeting, invoicing, and reporting
• Comfortable working with children and families; early childhood experience a plus
• Working knowledge of AV, sound, and backline equipment
• Strong written and interpersonal communication skills
• Experience with Salesforce or similar CRM a plus (or ability to learn)
• Able to work independently and collaboratively across teams
• Occasional lifting up to 50 lbs
• Driver’s license a plus

To apply, please send resume and cover letter to the Head of Events and Community Partnerships, Miranda Knutson, at hiring@bkcm.org by Monday, October 5, 2026.

About the Brooklyn Conservatory of Music
Founded in 1897, the Brooklyn Conservatory of Music (BKCM) is a nonprofit community music school dedicated to transforming lives and building community through the expressive, educational and therapeutic powers of music.

Today, BKCM engages more than 15,000 individuals annually through music education, music therapy, artist services, performances and community programming. BKCM operates two campuses in the heart of Brooklyn, its historic home at 58 Seventh Avenue and its new campus at Prospect Park West (at 963 President Street), and brings programs into communities across New York City through approximately 90 partner sites in all five boroughs.

BKCM offers private lessons, group classes and ensembles for students of all ages and abilities, nationally recognized music therapy programs, community-based music education, artist development opportunities and free and low-cost performances and public programs. Through its Studio Collective, BKCM also provides affordable rehearsal space to thousands of emerging and professional musicians each year, helping sustain New York City’s vibrant community of working artists.

Across its campuses and throughout the city, BKCM creates spaces where students, artists, families and communities can learn, create, connect, and experience the power of music.

Mission:
The Brooklyn Conservatory of Music: transforming lives and building community through the expressive, educational and therapeutic powers of music.

Core Values:
BKCM is committed to providing a nurturing environment that promotes and personifies excellence, collaboration, and community for individuals engaged in performing and music study.

BKCM is an Equal Opportunity Employer and does not discriminate due to age, sex, religion, race, color, national origin, disability, marital status, veteran status, sexual orientation, or any other factor prohibited by law.

Thank you for your interest in this position! We are not currently hiring new Event Staffers, however, we host over 200 events yearly and may reach out when opportunities arise. Email hiring@bkcm.org with your resume and letter of interest. 

POSITION DESCRIPTION

The Brooklyn Conservatory of Music (BKCM) is excited to be growing our Events & Tech Staff (“Events Staff”). The Brooklyn Conservatory of Music hosts over 200 concerts, recitals and events per year out of our Park Slope home and at various venues around Brooklyn. Events are typically on weekday evenings and during the day and evenings on weekends. Event Staff will be hired on an as-needed basis for our robust event calendar.

Events Staff have three primary responsibilities based on event:

• Front of house / box office – setting up and running box office and merchandise purchasing, check-in, welcoming and greeting of guests, representing the Conservatory, volunteer coordination, and closing out/reporting on events.
• Live sound / tech – setting up and running live sound; video projection; zoom streaming; facilities set up including Concert Hall seating and reception. In the BKCM Recital Hall where most events take place, AV skills include: setting up backline, setting up microphones and stands, running a 16 channel wireless mixer with an iPad, creating and cueing lighting presets, setting up and running video projection if needed.
• Attendee management – Most of our events are geared toward families. Therefore staff will be working with people ages 3+. Staff will help with food and drink set-up and breakdown, as well as craft tables and other interactive activites.

Skills:

• Strong communication and interpersonal skills. Events staff are required to interact positively with donors, artists, concertgoers of all ages and abilities including special needs populations, and all members of the BKCM community acting as ambassadors for the organization.
• Live sound experience 
• Experience with ticketing platforms and point of sale platforms, i.e. Square, etc. a plus
• Responsive, punctual, and timely
• Lifting chairs and other equipment will be required for this position. Staff will need to be able to lift at least 50 pounds and stand for 3 hours

The ideal candidate would have both front and back of house experience and be a comfortable multi-tasker, capable of moving between roles that support a variety of needs at different kinds of events. Candidates should be welcoming, responsive, adaptive and strong troubleshooters. Events Staff are often responsible for after-hours security of the building.

Events Staff serve are enthusiastic ambassadors for BKCM’s events and other programs and are expected to represent BKCM in a professional and responsible manner in line with BKCM’s brand and mission. We are seeking outgoing, proactive individuals who are comfortable engaging with the public. Previous customer service experience is a plus.

The size of our Events Staff varies from event to event. Many events can be run by a single Event Staff person capable of both front and back of house tasks. Event Staff may have responsibility for managing / supervising an event volunteer. Other larger special events and fundraisers are staffed with multiple Event Staff with more specialized roles and responsibilities.

Seasonal attendance at a paid training session is required. Background checks will be completed for all employees at hiring.

Events Staff report to the Events Manager with additional supervision from special events coordinators and other BKCM staff as is appropriate for each event. Events staff hours fluctuate based on BKCM’s busy events schedule and hours available. Individuals seeking rolling basis, shift based work with backgrounds or interests in music, education, and nonprofit arts are strongly encouraged to apply. Pay rate is $25 per hour.

To apply, please submit resume and short letter of interest to Senior Events & Community Partners Manager Miranda Knutson at miranda.knutson@bkcm.org.

About the Brooklyn Conservatory of Music:
Founded in 1897 as a formal music conservatory serving 200 students, the Brooklyn Conservatory of Music now serves more than 15,000 individuals annually and collaborates with more than 50 organizations including schools, and youth, social service and senior centers, as well other arts and culture organizations and city agencies, to provide music instruction, music therapy, and performances in Brooklyn, Queens, Staten Island and Manhattan.

Mission:
The Brooklyn Conservatory of Music: transforming lives and building community through the expressive, educational and therapeutic powers of music.

Core Values:
BKCM is committed to providing a nurturing environment that promotes and personifies excellence, collaboration, and community for individuals engaged in performing and music study.

BKCM is an Equal Opportunity Employer and does not discriminate due to age, sex, religion, race, color, national origin, disability, marital status, veteran status, sexual orientation, or any other factor prohibited by law.