Jobs & Opportunities

REGISTRAR AND OPERATIONS SPECALIST

POSITION DESCRIPTION

The Brooklyn Conservatory of Music (BKCM) seeks 1 part time permanent and either 1 full time or 2 part time temporary Registrar/Operations Specialists with possible opportunity to increase to permanent/full time. Registrars/Operations Specialists are the primary staff liaisons with onsite students/clients; the position requires excellent customer service, multi-tasking and verbal, interpersonal, and emotional communication skills. The ideal candidate is friendly, engaging, patient, can easily adapt to different customers, learn new registration/reservation systems, and is comfortable with technology. Candidates must have excellent people skills and thrive at problem solving.

Registrar is a forward facing position, ensuring that all students, families, and faculty receive the highest level of customer service, in addition to handling key backend maintenance of the registration and room reservation systems. The Registrar position provides hands on experience in the operations of a busy community music school, and potential opportunities to assist in other areas within BKCM including special events, marketing, social media, programming, and financial / administration management. Part-time Registrars work approximately 16-32 hours per week (2-4 days) reporting to the Director of Administration with a $18,000-$25,000 salary range depending on regular weekly hours ($39,000-$42,000 for full time).

*Please note, these are IN PERSON position effective mid-October. Registrars will also be primary points of contact for our community as BKCM resumes in person learning for the first time since March, and will be partially responsible for helping to maintain our COVID safety policies and protocols.

RESPONSIBILITIES

  • Registration
    • Communicate program offerings to current and prospective students
    • Process student registrations and schedule lessons
    • Enforce BKCM policies and resolve student and faculty issues
    • Prepare daily payment reports
  • Registration system set up and maintenance
  • Set up and maintain all course offerings and schedules for onsite divisions including Community Music School, Suzuki, and Music Therapy in the registration software
  • Manage and troubleshoot back end of registration software
  • Maintain and ensure accuracy of student records
  • Prepare enrollment, tuition and student reports
  • Office management
    • General reception duties including answering and screening phone calls, distributing mail, and fielding inquiries
  • Facility
    • Update and manage weekly and daily room schedules including rentals, classes and studio equipment
    • Monitor daily rentals of rehearsal spaces
    • Building opening and closing as needed
    • Assist with facility maintenance and supply ordering as needed
  • Special events
    • Assist with BKCM’s signature fundraising events as well as various individual and community building events.
  • Other duties and special projects, as assigned.

JOB SPECIFICATIONS

BKCM is hiring 1 permanent part time Registrar for these shifts specifically. Required fall/spring hours are:

  • Mon: 11:00 AM – 7:00 PM
  • Tues: 11:00 AM – 7:00 PM
  • Fri: 2:00 – 10:15 PM
  • Sat: 9:00 AM – 5:15 PM

Short term temporary Registrar coverage is also needed for late November/early December through February for the following shifts:

  • Mon-Fri 9:00 AM – 5:00 PM and/or 11:00 AM-7:00 PM

Hours may change/fluctuate during the summer, at the start of a new term, to accommodate all Registrar vacation and time off.

REQUIRED EXPERIENCE AND SCHOOLS

  • Bachelor’s degree or equivalent experience
  • Excellent administrative, organizational and customer service skills
  • Outstanding attention to detail, demonstrated ability to multi-task
  • Excellent verbal and written communication skills
  • Positive and friendly demeanor, “roll up your sleeves” hands on attitude
  • Proficient in Microsoft Office applications including Word, Excel, and Outlook as well as Google Drive
  • Experience with ASAP registration system a strong plus
  • Passion for music and/or arts education a plus
  • Experience working with disability communities a plus
  • Fluency in Spanish a plus

Part time employees working over 20 hours per week are eligible to participate in benefits through BKCM including medical, dental, and vision insurance, and paid vacation.

To apply, please submit resume and cover letter to Director of Administration Michaela Mechlovitz at Michaela.Mechlovitz@bkcm.org by Sunday, October 11, 2020. For immediate hire; applications will be reviewed on a rolling basis until the cut-off date.

About the Brooklyn Conservatory of Music:

Founded in 1897 as a formal music conservatory serving 200 students, the Brooklyn Conservatory of Music now serves more than 15,000 individuals annually and collaborates with more than 50 organizations including schools, and youth, social service and senior centers, as well other arts and culture organizations and city agencies, to provide music instruction, music therapy, and performances in Brooklyn, Queens, Staten Island and Manhattan.

Mission: The Brooklyn Conservatory of Music: transforming lives and building community through the expressive, educational and therapeutic powers of music.

Core Values: BKCM is committed to providing a nurturing environment that promotes and personifies excellence, collaboration, and community for individuals engaged in performing and music study.

BKCM is an Equal Opportunity Employer and does not discriminate due to age, sex, religion, race, color, national origin, disability, marital status, veteran status, sexual orientation, or any other factor prohibited by law.

BUILDING SAFETY MONITOR

POSITION DESCRIPTION

The Brooklyn Conservatory of Music (BKCM) is seeking safety monitors for our current academic year to assist with management and enforcement of BKCM’s Covid reopening safety procedures and protocols. Safety monitors will be responsible for ensuring the hygiene, safety, and security of our community, and the sanitization of BKCM’s five story facility during our reopening phase for in person music instruction.

Responsibilities include but are not limited to:

  • Temperature and mask check enforcement
  • Administering of daily family/student health/tracing surveys/questionnaires
  • Regular cleaning/sanitizing of high touch surfaces throughout the building
  • Replenishing cleaning/sanitizing supplies throughout BKCM’s facility
  • Student pick up liaison
  • Enforcing mask and social distancing policies

These are forward facing positions: candidates should be warm, engaging, but firm and comfortable enforcing policy and guidelines. Candidates should also have experience/be comfortable interacting with children, have good problem solving capacity, and high interpersonal/emotional intelligence.

These are hourly/shift based positions reporting to the Director of Administration with a $17-$20/hour pay range. Hours may range from approximately 11:00 AM –  9:00 PM on weekdays, and 9:00 AM – 5:00 PM on weekends. Half shifts may be 4-5 hours; full shifts may be 8 hours; total hours are flexible. Safety Monitors will be expected to wear a BKCM t-shirt.

*Please note, these are IN PERSON positions beginning in mid-October.

To apply, please submit resume and cover letter to Director of Administration Michaela Mechlovitz at Michaela.Mechlovitz@bkcm.org. For immediate hire to begin on or before October 19th; applications will be reviewed on a rolling basis.

About the Brooklyn Conservatory of Music:

Founded in 1897 as a formal music conservatory serving 200 students, the Brooklyn Conservatory of Music now serves more than 15,000 individuals annually and collaborates with more than 50 organizations including schools, and youth, social service and senior centers, as well other arts and culture organizations and city agencies, to provide music instruction, music therapy, and performances in Brooklyn, Queens, Staten Island and Manhattan.

Mission: The Brooklyn Conservatory of Music: transforming lives and building community through the expressive, educational and therapeutic powers of music.

Core Values: BKCM is committed to providing a nurturing environment that promotes and personifies excellence, collaboration, and community for individuals engaged in performing and music study.

BKCM is an Equal Opportunity Employer and does not discriminate due to age, sex, religion, race, color, national origin, disability, marital status, veteran status, sexual orientation, or any other factor prohibited by law.